Powerful Features for Modern MSMEs
Manage your entire business from a single interface. Built with speed, precision, and the security of a modern financial ecosystem.
How it Works
Download
Get the app on Android (iOS coming soon) and create your business profile in 2 minutes.
Sync
Import your contacts and inventory. Your data is encrypted and synced across all devices.
Grow
Automate reminders, track stock, and watch your collection efficiency soar by 3x.
Ledger — Ramesh Kumar
ActiveSale — Groceries
Jun 1
-₹4,200
Payment received
May 30
+₹3,000
Sale — Dairy items
May 28
-₹1,800
Sale — Snacks
May 25
-₹650
Smart Digital Ledger
Say goodbye to manual books and errors. Our precision ledger tracks every credit and debit transaction with accuracy and instant search.
Performance Metric
Users report a 95% reduction in reconciliation errors within the first month.
- Automatic daily balance settlement reports
- Search transactions by date, category, or amount
- Immutable ledger — corrections via reversal entries
Bulk SMS + WhatsApp Reminders
Select all overdue customers and fire a single SMS to everyone at once — or tap WhatsApp to send a personalised message one by one. You choose the channel.
Bulk SMS
One tap sends to all selected customers simultaneously.
WhatsApp (1-to-1)
Opens pre-filled message per customer. Personal touch.
3x
Cash Flow Speed
40%
Fewer Late Payments
Overdue customers — 3 selected
Ramesh Kumar
Overdue 12 days
₹4,200
Priya Sharma
Overdue 7 days
₹1,800
Suresh Gupta
Overdue 21 days
₹9,500
Scanning handwritten list...
Items extracted automatically:
Scan & Record in Seconds
Got a handwritten customer list or paper bill? Just snap a photo. KhataFlow will read it automatically and fill in all the items — no typing needed. We're putting the finishing touches on this feature now.
- Works with handwritten lists, printed bills, or order slips
- Edit any item before saving — full control
- Saves hours of manual data entry every day
Partial Payments & Clear Ledger
Real businesses don't always pay in full. KhataFlow handles it.
Partial Payment at Sale Time
Customer buys ₹1,000 worth of goods but only has ₹600 now? Record the exact amount paid — the remaining ₹400 goes on their khata automatically. No extra steps.
Grouped Ledger View
Each sale and its payment are shown as one clean entry — not two confusing rows. Tap to expand and see the full breakdown. Simple for shopkeepers, detailed when needed.
Works 100% Offline
No internet? No problem. Every sale, payment, and entry is saved instantly on your phone. KhataFlow syncs to the cloud the moment you're back online — your data is never lost.
100%
Offline Ready
KhataFlow vs Paper Ledger
Why modern businesses are leaving the old way behind.
| Feature | KhataFlow ✓ | Paper Ledger |
|---|---|---|
| Calculation Speed | Instant & Automatic | Manual (5–10 mins/entry) |
| Payment Reminders | Bulk SMS + WhatsApp | Manual calls / visits |
| Works Offline | Yes — always available | — |
| Data Security | Cloud Backup (100% Safe) | Risky — loss or damage |
| Partial Payments | Track split payments | Confusing to manage |
| Efficiency Gain | Save 15+ hours/week | — |
Add Products Once, Use Everywhere
Build your product list once — name, unit, and price. When recording a sale, just search and tap to add items instantly. No need to type the same product name every time.
- Search your catalog while creating any sale
- Set price and unit (kg, litre, piece, dozen…)
- Recent items surface automatically for faster entry
- Edit product prices anytime — reflects on new sales
Recent
Basmati Rice
per kg
Toor Dal
per kg
Amul Butter
per piece
Everything you need to scale
Bulk SMS — Unlimited
Free plan supports SMS reminders to up to 30 customers at once. Pro removes the limit — reach every overdue customer in a single tap.
Staff Access
Delegate tasks with custom permissions. Allow your staff to manage ledger entries without seeing your margins. Coming soon.
Unlimited PDF Statements
Generate professional PDF statements for any customer anytime. Free plan includes 5 per month; Pro gives you unlimited.
Refer Friends, Earn Free Plan Days
Every shop on KhataFlow has a unique referral code. Share it on WhatsApp — when your referred friend upgrades to a paid plan and uses the app actively for 30 days, coins land in your wallet automatically. No claims, no forms.
Share your code
Tap Share and send your code on WhatsApp in one tap.
Friend joins with your code
They enter it at shop setup — takes 2 minutes.
Paid + 30 days active use
Once confirmed, coins are credited to your wallet automatically.
Redeem for free months
Apply coins directly from the app to extend your plan — no manual steps.
- Coins never expire — redeem when you need them
- See every referred shop and their status in the app
- Only new shopkeepers count — fraud-proof by design
Coin Wallet
360
coins
Your code
KF-A3X9B2
My Referrals (4)
Sharma Dairy
30 days · Rewarded
Mehta Kirana
Paid · 22 days left
Verma Traders
Paid · 4 days left
Gupta Store
Signed up · Free
4
Referred
360
Coins
36d
Free
Ready to automate your business?
Start managing your business the smart way — free on Android.